Fill BIR Form 2316 online: one free, or every employee from a CSV

BIR Form 2316 is the certificate an employer in the Philippines gives each employee, showing their compensation and the income tax withheld for the year, much like a W-2 in the US. For an employee who qualifies for substituted filing, the signed 2316 also stands in for their annual return. BoltPDF fills one for every employee from your payroll data.

Fill one free

Open the 2316 in your browser, type in the employee’s details and watch the form fill as you go. Download the filled PDF when it looks right. There’s nothing to install and no account, and BoltPDF doesn’t keep what you type.

What goes on a 2316

the employee’s TIN, name, address and other details
the employer’s TIN, registered name and address, and any previous employer for the year
a summary of gross compensation, non-taxable and taxable compensation, and tax due and withheld
the breakdown of compensation: basic pay, 13th month pay and other benefits, de minimis benefits, mandatory contributions, and the rest
the signatures of the employer and the employee

One CSV, every employee

Most of a 2316 is already in your payroll system. Download the form’s sample CSV from BoltPDF, paste in the year’s totals with one row per employee, and import it: each row becomes a record. Generate the batch and download every employee’s filled 2316 as one ZIP. Next January, the same template takes the new year’s figures.

Check before you print

Open any employee’s form to see it filled before you download the batch, correct a value, and generate again. Keep each client’s employees in their own group of records, so one company’s totals never end up on another’s forms.

Questions about BIR Form 2316

Can I fill a 2316 here for free?

Yes. Fill one 2316 at a time in your browser and download the filled PDF, with no account. Making one for every employee from a CSV needs a BoltPDF account, free for 14 days.

When does BIR Form 2316 have to be given to employees?

Employers give it to employees by January 31 of the following year. For employees under substituted filing, the signed copies go to the BIR by February 28.

Can I generate 2316s for all employees from Excel?

Yes. Save your payroll summary as a CSV with one row per employee, import it, and BoltPDF fills a 2316 for each row, downloaded together as a ZIP.

Do I have to type the employer details on every form?

Only once: copy them down their columns in your CSV, and every employee's 2316 gets the same employer TIN, name and address.

Last updated October 11, 2026. BoltPDF fills the form's official PDF. Check the BIR's instructions for the current revision and how to file it.